Managing Resources


After a resource is created, you can manage the different versions of the resource by performing tasks such as updating, deleting, and downloading the resource package.


To manage a resource, double-click the resource from the resource directory to show the resource information panel.

Updating a Resource

When a resource is updated, the tasks that reference the resource are automatically updated.

  • To update its generic information such as the resource name and description, click the Edit icon next to Overview.

  • To update a resource version, click the Update icon from the resource version list. Upload the new resource bundle, and modify the version number and description according to your needs.

Tracing Workflows that Reference a Resource Version

To trace the usage of a resource version, you can view the workflows and task nodes that reference the resource by clicking Reference icon from the resource version list.

Deleting a Resource Version or Entire Resource

You can delete a resource version or an entire resource when it is no longer needed.

Note

The following rules apply when you delete a resource or a resource version.

  • Only the resource owner or OU administrator has the permission to delete a resource or resource versions.

  • Before deleting a resource version, ensure that the version of the resource is not referenced by any workflows. Otherwise, the current resource version cannot be deleted. To determine which workflow or task node is referencing the resource version, click the Reference icon from the resource version list.

  • Before deleting an entire resource, you must first delete all the versions under the resource. Otherwise, you cannot delete the entire resource.

  1. To delete a resource version, click the Delete icon from the resource version list.

  2. To delete an entire resource, right-click the resource from the resource directory and click Delete from the menu.

Downloading a Resource Version

You may want to download a resource file for redevelopment. Only the resource version owner or OU administrator has the permission to download a resource version.

  • To download a resource version, click the file name in the Resource File column of the resource version list.